Fortunately in reports this second role of the contents page strange in no way conflicts with the primary one of helping your reader to decide whether to read. (This is not true in large books where a lengthy contents list may sometimes be used as an index). 3.3 The summary suppose that your reader has discovered from the contents page that he may benefit by reading more, but he is still not fully committed to reading the complete document. What he needs is a summary, so provide one. Try and make it one page only. In this way he can see at a glance the size of the reading task he has to take. Also be sure that it will stand alone with a self-evident structure and clear cut paragraphs which are best with a subset of bulleted points which might, for example, outline the conclusions of the report.
Each is discussed below. 3.2 The contents Page At this stage your reader will not be committed to reading the whole report and will only leave his filter open if you can reassure him very quickly essay that his time will be well spent. A contents page can do this. It will of course be made up of the sub-titles of all the sections of the report. When those subtitles are first written they are set down in order to identify the contents of the sections which follow. That is what is needed on the contents page but when your report is written it may be necessary to re-phrase some of those headings so that the contents page stands as a meaningful document in its own right. Also a contents page can communicate the structure of a report by the way it is set out. Look at the contents page of this report. From it you will discover where you have reached in your reading.
Indeed, it is best to wait until the report is close to completion before finally fixing. Nevertheless it is worth while starting with a title in mind, and writing down modifications and improvements as the report develops. The title of this report went through a number of changes as the work progressed. They were:- how to Write a technical Report Why should I read this? When I re-read section two and three the words How to Write a technical Report seemed best because it made a statement and did not ask a question. If your title persuades your reader to open the front cover, what will he be looking for? There are two things, The contents Page a summary These two items should now be readily accessible.
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Dont forget that you will not be there to answer him all that he will have before him at this stage is the title on the front cover. It is only possible english to answer this question in general terms. Thus he will only wish resume to open the front cover, and read on if he is led to believe that, he will gain insights into a subject of concern to him from which he will benefit in the future. This makes the title very important. Why should I read this? Emerges as a key question when thinking about report writing for it not only applies to the title but is ever-present in the readers mind.
It is the criterion which must be used for structuring the whole of the report. It also serves as a reminder not to bore or burden the reader with difficulties in finding his way through the body of the report finally it warns you against having your message misinterpreted or rejected through bad writing. These three aspects of report writing provide the next sections of this report. They do not follow in series, but should rather be thought of as parallel themes which are then drawn together in section six. The Structure of the Whole document.1 The title i have already indicated why the title is important. Clearly it is not necessary to set down the exact words at the start.
What action do you want your report to trigger off? Who will be the readers? How many of them are there? What is their level of knowledge of the subject? It is very important to answer these questions explicitly. Indeed it will pay to write down the answers.
The appendix provides a questionnaire for that purpose. It also shows how i answered the questions when preparing this report. When these questions have been answered a much more practical view of the task is obtained. You will realise which style of writing will be most appropriate, how much of other peoples time you are trying to capture and the size of the printing and reproduction job involved. Above all the reader is identified, and your own motives are made explicit. But it is not enough simply to consider your motives and to take an external view of the reader, you must also try to put yourself in the readers shoes and think what it will be like to receive your report. 2.3 The reader reading is demanding and time-consuming so that first question will be, why shoulead this?
Parts of a lab report
As figure 1 shows the principal parts are the writer at one end and the reader at the other. The report itself is the message that flows along the channel between them. Fig.1 The written report seen as part of a communication Channel Writing the report is thus a matter of aiming the message correctly, while reading it is a matter of accepting the message and correctly interpreting its meaning. With so much written work impinging on people the acceptance of a report is akin to opening a filter to allow the message through selectively. The first step in report writing must therefore be to consider both the writer and the reader. 2.2 The Writer Here is a list hippie of questions which you, the potential author, must answer before you put pen to paper. Moreover the answers must be kept in mind all the time the report is being written.
The need to communicate with a client and favourite provide an accurate and effective instructions or information is essential. This report therefore has the following aim, to provide guidelines on report writing which will ensure your report writing is more effective. It is also written so that it can be read through quickly before the writing begins and thus give an author a grasp of how to set about this task. Using This Report, a practical problem faced by everyone who writes about report writing is that of too much generality. Illustrative examples must be introduced at times to avoid this. I have therefore used the fact that this document is itself a report which should be capable of illustrating the principles which it preaches. Occasionally, the reader will be invited to go back to some earlier passage where he will find a point of principle illustrated by words which he has already read in a different context. Section six provides the action list for it is there that I make the transition between my writing and your writing. Communication.1 The Channel and the message report writing is part of a communication process.
report should be assembled and then hung onto a drafting framework. This ensures that the contents are logically presented. It is shown how the reader is helped by being made aware of that framework. Section five deals with a variety of topics concerned with writing the body of the report. These all emphasise the need to show consideration towards the reader. Only in this way will he get clear, interesting and factual information. Finally an action programme is provided in which the new author is taken through the task of preparing his first technical report. The need for guidelines.1. Aims, fire safety officers, consultants and those involved in fire safety matters will at sometime be required to write a report.
Appendix 2, my response to the above questionnaire. Although not directly associated with Fire safety report writing is a very important and necessary skill required by fire safety Officer and Consultants. It is important to inform the client in a concise and accurate form what is required of them and any action they need to implement. This page is also written in a report form to reinforce the ideas of this article. The inexperienced author needs guidelines to help him gpa write his early technical reports. This document provides such guidelines and helps him to apply them. First the information channel which carries the message between the writer and his reader is examined. This shows why it is important for the writer to be clear about his own aims and also to understand the viewpoint of his readers. A technical report serves two groups of reader, those who want to grasp the essentials quickly, and those who wish to take a critical look at all its reasoning and conclusions before acting on its recommendations.
Parts of a lab report - top Essay writers That Deserve
The need For guidelines.1. Using this Report. The Channel and the best message.2. The Structure of the Whole document.1. The body of the report.1. The material Content.2. The Drafting Framework.2.1. Action Programme authors, appendix 1, questionnaire.